Sound familiar?
This is what we find in small and mid-sized companies that manage maintenance without a system behind it.
Maintenance runs on group chats and phone calls
Problems get reported in a chat and disappear under the next message. Nobody knows what is still pending or who has it.
Preventive maintenance that gets forgotten
Until the breakdown. Without something that repeats the schedule on its own, planned inspections simply do not happen.
No history, no evidence
No record of what was done, when, or by whom. A problem for audits, insurers, inspections and quality.
Zero visibility for management
How many jobs are open, what is overdue, how much downtime cost last month: nobody can answer without a phone call.
From breakdown to never again
It is always the same five steps. The difference is whether something holds them together or they get lost along the way.
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1
Something breaks
Anyone reports it in twenty seconds from their phone, or by scanning the QR label on the machine. No account, no training, no chasing people on WhatsApp.
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2
It gets assigned
The request becomes a work order with an owner, a priority and a date. It stops depending on who happens to remember.
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3
It gets fixed
The technician carries it in their pocket: checklist, photos, time spent and a signature. Closed where the machine is, not back at the office.
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4
It gets recorded
Every asset builds its own history: what was done, when, by whom and what it cost. That is what no spreadsheet gives you back two years later.
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5
It stops repeating
That history feeds the preventive plan, by date or by running hours. The next breakdown stops being a surprise.
And that closes the loop: what you record today is the check that prevents next month's breakdown. That is what onCMMS does, and it is why work orders are never charged for: the more you log, the better it works.
Everything you need. Nothing you do not.
Built for real maintenance teams, not for consultants with weeks to spare.
Assets with QR codes
Register your equipment, print QR labels and open the full asset sheet, with its history, from one scan.
Maintenance requests
Anyone reports a problem in 30 seconds: title, photo, location. From the app or by scanning the QR code, no account needed.
Work orders
Create, assign and follow work orders with checklists, photos, time tracking and signature. From request to signed PDF report.
Preventive maintenance
Schedule inspections by calendar or by running hours and the work orders generate themselves. Never a forgotten PM again.
Reports and KPIs
Open and overdue work, PM compliance, MTTR, MTBF, availability and labor cost. Real numbers, exportable to CSV.
Built for the phone
Technicians work from their phone: scan the QR, run the checklist, attach photos, close the job. Nothing to install.
All features, module by module → · Also: meter readings and external contractors.
What it looks like inside
Real screens from the demo company: the dashboard, a work order on the phone and an asset sheet.
Designed for your kind of business
onCMMS works especially well where maintenance shows up in the day-to-day operation.
Manufacturing and workshops
Production machinery, tooling, compressors. Keep the history, plan PM by running hours, cut unplanned downtime.
How it is used →Facility management
Offices, buildings, business parks. HVAC, elevators, fire systems: every inspection scheduled and every visit on record.
How it is used →Restaurants and commercial kitchens
Walk-in coolers, ovens, extraction, dishwashers. A QR on each unit and the kitchen reports in seconds.
How it is used →Retail chains
All your stores in one place. Each site with its own assets, technicians and contractors, and one view for head office.
How it is used →Also in hotels, warehouses and logistics, clinics and care homes, gyms… See all industries →
Up and running in 3 steps
No consultants, no long implementation, no training course. Start today and close your first work order this afternoon.
Sign up free
Create your account in 30 seconds. No card, no commitment. Your company is ready instantly, with your administrator user.
Import your assets
Upload your equipment list as a CSV or add it by hand. Print a QR label for each asset.
Done. Get to work.
Your team can report problems, close work orders and schedule preventive maintenance the same afternoon.
Pay per company, not for everyone who reports a problem
Requests, requesters and work orders are always unlimited and never count as users. You only pay for the people with access to the app, beyond those your plan includes. Prices in US dollars, taxes not included, for companies outside the European Union.
Free
$0 forever
- 2 users with access
- Up to 25 assets, 1 site
- Every feature included
Workshop
$49 per month
- 5 users with access
- Up to 250 assets, unlimited sites
- Signed PDF reports, CSV export
- $539/year: one month free
Business
$99 per month
- 15 users, up to 50
- Unlimited assets and sites
- Import help, priority support
- $1089/year: one month free
Every new account gets 30 days of Workshop, no card. More than 50 users? Enterprise, priced per case. Full pricing and what counts as a user →
and import your assets
Nothing to install
full history
GDPR by design
Where this comes from, and what to expect
Everything explained, without booking a call
Start putting your maintenance in order today
Account created instantly, plan limits in plain sight, data in Europe. No minimum term, no fine print. And if you would rather see it first, the demo is open.
- Set up immediately, no waiting
- Import your assets by CSV in minutes
- Your team working with QR codes from day one
- Preventive maintenance that does not get forgotten
- A dashboard with the whole picture
Before you ask
What happens when the 30 days of Workshop end?
Nothing is cancelled and nothing is deleted. Your account moves to the Free plan, which never expires: 2 users with access, up to 25 assets and one site, with every feature. We email you five days before so you can decide in time, and if you have grown past those limits we talk it through with you.
We run maintenance on a spreadsheet. Do we start from scratch?
No. Inside the app, Settings › Import/Export CSV gives you the template: paste your asset list and it is in within minutes, with QR labels ready to print. On the Business plan we help you with the first import. Getting started →
What support do I get if I get stuck?
Support is included on every plan, the free one too, by email and answered by the people who build the product. And the frequently asked questions cover pricing, data and migration.